Registration

All participants of the Conference (delegates, speakers, sponsors and industry representatives) must be registered and have a correct name badge. Due to strict insurance conditions there are absolutely no ‘shared’ registrations. Delegates not able to attend for the full Conference should register for “day” rates.

Registration Fees

Conference Registration ‘Early’ Registration
(by 17 September)
Regular Registration
(after 17 September)
Full Registration
Includes all Conference Sessions & Social Functions

$800

$900

Student / Community Full Registration EXCLUDING Conference Dinner
Includes all Conference Sessions & Welcome Reception (excluding Conference Dinner).
Note: Student ID must be provided with registration form

$315

$415

Student / Community Full Registration INCLUDING Conference Dinner
Includes all Conference Sessions & Welcome Reception (excluding Conference Dinner).
Note: Student ID must be provided with registration form

$415

$515

Day Registration
Includes conference sessions for nominated day only. Excludes all social functions

$375

$450

Student / Community Day Registration
Includes conference sessions for nominated day only. Excludes all social functions.
Note: Student ID must be provided with registration form

$150

$195

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Online Registration

Please click here to register via secure online registration form.

Key Dates

Abstract Submission Deadline:
Friday 25 June 2021
Presenter Notification:
Friday 13 August 2021
Presenter & Early Registration:
Friday 17 September 2021
Full Paper Submission:
Friday 29 October 2021
Conference Dates:
17 - 19 November 2021

Online Registration

Please click below to register via secure online registration
Register Now

Registration Procedures

  • All prices include GST and are in Australian Dollars.
  • Ensure you have read and accept the Registration Conditions listed below.
  • Please click here to register via secure online registration 
  • Alternatively, complete the Registration Form (coming soon) and return to East Coast Conferences via email: amy@eastcoastconferences.com.au or post to PO Box 848, Coffs Harbour NSW 2450.
  • Please ensure you RSVP for the function/s that are included in your registration type. Tickets for social functions are limited and will only be allocated to you if you indicate your attendance.
  • Include payment details for credit card, cheque (made payable to ‘NSW Coastal Conference’) or follow electronic deposit instructions. Please note the Registration Form is a TAX INVOICE.
  • Visa and Mastercard payments will be incur a 1.5% Visa and Mastercard. Credit card payments will show up on your credit card statement as payment to “East Coast Conferences”.
  • Once payment is made, you will receive a confirmation letter and Official Tax Receipt.

Registration Conditions

 

Payments

Payment is required to confirm registration and is due at the time your completed registration form is received. Delegates who still have outstanding registration fees at the time of the Conference will be required to complete a ‘Payment Guarantee Form’ which will require credit card details. If payment has not been received 30 days after the event, the nominated credit card will be charged for any outstanding fees. Please note that this is a strict condition of registration.

Credit Card: Visa and Mastercard

The following processing fees will be incurred: 1.5% Visa and Mastercard. Credit card payments will show up on your credit card statement as payment to “East Coast Conferences”.

Tax Invoice and Receipts

Please note that once paid, the Registration Form is recognised by the Australian Tax Office as a compliant Tax Invoice. Once payment has been received, a delegate confirmation letter will be posted or emailed to the address given (please indicate your preference for email or posted confirmation on the registration form).

Billing Address

Please include Billing Address details on the registration form if applicable. All payment related correspondence (i.e. invoices and receipts) will be sent to the Billing Address.

Refunds and Cancellations

All cancellations must be made in writing (via post, fax or email) to East Coast Conferences. Registration fees will be refunded less a 25% cancellation fee prior to 5pm on Friday 17th September 2021. After this date we regret that no refunds will be made, however substitute delegates will be accepted. Please note that cancellation fees will apply whether or not payment is received at the time of registration. By submitting the registration form, you are agreeing to these conditions. Please refer to the Accommodation Booking Conditions if booking your accommodation via the registration form.

Shared Registrations

Please note one registration form with payment must be received per attending delegate. Shared registrations are not permitted due to legal and insurance reasons. Day registration rates are available should you be unable to attend the full conference.

Dietary Requirements

We cater for guests who require a vegetarian, gluten free meal or food allergies (such as nut, shellfish or egg). However, any lifestyle meal requests may be subject to a menu surcharge. All dietary requirements need to pre-arranged at least 7 days prior to the commencement of the conference.

Social Functions

Due to the current government restrictions in place, limited numbers are available for the social functions and no additional tickets can be purchased. If your registration includes a social ticket, they will only be allocated to you if you indicate your attendance.

Privacy Policy

East Coast Conferences complies with all legislation which is designed to protect the rights of the individual to privacy of their information, including the Privacy Act 1988 (Cth). Information collected with respect to your registration for participation in this Conference will only be used for the purposes of planning, conduct of the event or communication regarding future events. These details may be made available to parties directly related to the Conference including but not limited to the East Coast Conferences, venues, accommodation and travel providers (for the purposes of room/travel bookings and Conference options), key sponsors (subject to strict conditions) and other related parties as deemed necessary. It is also usual practice to produce a ‘Delegate List’ of attendees at the Conference and to include the individual’s details in such a list. By registering to attend this Conference, you acknowledge that the details supplied by you may be used for the above purposes. It is your responsibility to ensure that all information provided to the East Coast Conferences is accurate and kept up to date. To access or update your information, please email amy@eastcoastconferences.com.au

Photography

By attending this Conference, you grant both East Coast Conferences and the host councils the right to use your image and likeness for marketing and promotional purposes, unless you specifically request removal of the photo or video in writing by emailing your details, the photos details and the Conference name to amy@eastcoastconferences.com.au detailing your request.

Liability/Insurance

In the event of industrial disruptions or natural disasters and East Coast Conferences cannot accept responsibility for any financial or other losses incurred by the delegates. The Organising Committee and East Coast Conferences take no responsibility for injury or damage to persons or property occurring during the Conference. All insurance, including medical cover, or expenses incurred in the event of the cancellation of the Conference is the individual delegate’s responsibility.

Delegates are encouraged to choose a travel insurance policy that includes loss of fees/deposits through cancellation of your participation in the Conference, or through the cancellation of the Conference itself, loss of airfares for any reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. The Committee and East Coast Conferences will take no responsibility for any participant failing to insure.

Force Majeure

East Coast Conferences shall not be liable for any loss caused by the cancellation of the conference where such cancellation is due to Force Majeure. The organisers will use all reasonable efforts to conduct the conference despite the intervention or occurrence of any such cause.

In this clause, Force Majeure means circumstances which are beyond the reasonable control of East Coast Conferences and which are reasonably likely to affect East Coast Conferences successful delivery of the Event or would make it inadvisable, impracticable, illegal, or impossible for a party to perform its obligations as originally contracted under this Agreement, including: fire, flood, earthquake, extreme adverse weather conditions, failure of electric power, gas, water, or other utility service, collapse of building structures, widespread disease or other public health emergency (including pandemic or epidemic), strike or other industrial action, the outbreak or declaration of war, act of terrorism, revolution or government orders or action (including the declaration of a State of Emergency).

If, as a result of Force Majeure, East Coast Conferences cancels the Event/s, ECC shall use reasonable commercial endeavours to reschedule the Event.

Without prejudice to its obligations East Coast Conferences accepts no liability and will not be liable for any compensation where the performance of its obligations under this Agreement is affected by Force Majeure.

Registration Categories

‘Early’ Registration – for all full registration received prior to 5pm on Friday 17th September 2021). To be eligible for this rate, payment must be received within 14 days of the early registration cut-off date. If payment is not received within this time, regular rates will automatically apply.

Full Registration – Inclusions for all full registrations (‘Early’ and Regular): All conference materials and day time catering for the entire conference, one ticket to the welcome reception and conference dinner.

Student/Community Full Registration EXCLUDING Conference Dinner Ticket – This rate is available for full-time students (must produce a current student ID with registration form). This rate is also available for delegates who are representing a volunteer based community organisation. This rate includes all conference materials and day time catering for the entire conference, one ticket to the welcome reception and excludes conference dinner.

Student/Community Full Registration INCLUDING Conference Dinner Ticket – This rate is available for full-time students (must produce a current student ID with registration form). This rate is also available for delegates who are representing a volunteer based community organisation. This rate includes all conference materials and day time catering for the entire conference, one ticket to the welcome reception and conference dinner.

Day Registration – For delegates who are only able to attend one day of the conference, there is a “Day Registration” rate available for attendance on the Wednesday, Thursday or Friday only. Inclusions for day registrations: All Conference materials and daytime catering for chosen day. Does not include entry to social functions and at this stage no additional tickets can be purchased for social function due to the limited numbers.

Student/Community Day Registration – This rate is available for full-time students (must produce a current student ID with registration form). This rate is also available for delegates who are representing a volunteer based community organisation. This rate is for attendance on the Wednesday, Thursday or Friday only. Inclusions for day registrations: All Conference materials and daytime catering for chosen day. Does not include entry to social functions and at this stage no additional tickets can be purchased for social function due to the limited numbers.